Privacy Policy

Our Privacy Policy & Privacy Notice
Introduction
Larkin International Jamboree is delivered on behalf of North Yorkshire Scouts.
Larkin International Jamboree and North Yorkshire Scouts are committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store and protect your personal information when you visit our website, contact us, volunteer with us, or participate in Scouting activities and events.
We process personal information in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable data protection legislation.
We regularly review this Privacy Policy to ensure it remains accurate and reflects current legal requirements.

Who We Are
North Yorkshire County Scout Council is a registered charity (Charity Number 524708) and forms part of The Scout Association, incorporated by Royal Charter.
Our purpose is to support young people in developing skills for life through adventurous activities, personal development and community engagement.
For the purposes of UK data protection legislation, North Yorkshire County Scout Council is the Data Controller for the personal information it processes.

What Personal Information We Collect
Depending on how you interact with us, we may collect and process the following information:
Name and title
Postal address
Email address
Telephone number
Emergency contact details
Date of birth (where required)
Membership information
Volunteer information
Demographic information such as postcode
Activity preferences and interests
Medical, dietary, allergy and accessibility information where necessary to ensure safe participation in activities
Information relating to event and course bookings
Website usage information collected through cookies where applicable.

Why We Collect Your Information
We collect and use personal information to:
Administer Scout membership
Communicate with members, parents, carers and volunteers
Organise activities, events, camps and training
Ensure the health, safety and wellbeing of participants
Meet our safeguarding responsibilities
Manage volunteer recruitment and appointments
Comply with legal and regulatory obligations
Maintain financial and administrative records
Respond to enquiries submitted through our website or by email
Improve our services and website.
Where we collect health or medical information, this is processed only where necessary to protect an individual’s health, safety and welfare while participating in Scouting.

Lawful Basis for Processing
We process personal information under one or more of the following lawful bases under UK GDPR:
Consent
Performance of a contract
Legal obligation
Vital interests
Legitimate interests pursued by North Yorkshire Scouts and The Scout Association.
Special Category personal data, including health information, is processed only where permitted by Article 9 UK GDPR, including where necessary for safeguarding, health and safety, or with your explicit consent where required.

How We Keep Your Information Secure
We are committed to ensuring your personal information remains secure.
Appropriate technical and organisational measures are in place to protect information against:
Unauthorised access
Accidental loss
Misuse
Alteration
Disclosure
Destruction.
Information is stored securely using trusted systems and access is limited to authorised volunteers and staff who require it to carry out their role.

Sharing Your Information
We will only share personal information where necessary and lawful.
This may include:
The Scout Association
Scout Groups and Districts
Event organisers
Activity providers
Training providers
Emergency services
Medical professionals where necessary
Insurance providers
Regulatory or statutory authorities where required by law.
We never sell your personal information to third parties.

How Long We Keep Your Information
We retain personal information only for as long as necessary to fulfil the purposes for which it was collected, including meeting legal, safeguarding, financial and operational requirements.
Retention periods are managed in accordance with The Scout Association’s guidance and applicable legislation.
When information is no longer required, it is securely deleted or destroyed.

Cookies
Our website may use cookies to improve your browsing experience and help us understand how visitors use our website.
Where required by law, you will be given the opportunity to manage your cookie preferences.

Your Rights
Under UK GDPR you have the right to:
Be informed about how your personal information is used.
Request access to your personal information.
Request correction of inaccurate or incomplete information.
Request deletion of your personal information where appropriate.
Request restriction of processing.
Request transfer of your information to another organisation where applicable.
Object to processing carried out under legitimate interests.
Withdraw consent where processing is based upon consent.
Not be subject to decisions based solely on automated processing where this has a legal or similarly significant effect.
Some rights may be subject to legal exemptions.

Marketing
We will only send marketing communications where we have an appropriate lawful basis to do so.
You may withdraw your consent or opt out of receiving marketing communications at any time.

Contact Us
If you have any questions about this Privacy Policy or wish to exercise any of your rights, please contact:
North Yorkshire Scouts County Office
43b Market Place
Thirsk
North Yorkshire
YO7 1HA
Telephone: 01845 523858
For Larkin Email: data@larkinjamboree.or.uk
For North Yorkshire Scouts Email: office@nys.org.uk

Complaints
If you are unhappy with how we process your personal information, please contact us in the first instance so that we can try to resolve your concerns.
You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO).
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Telephone: 0303 123 1113
Website: https://ico.org.uk

Policy Review
This Privacy Policy will be reviewed regularly and updated to reflect changes in legislation, guidance and Scouting practices.